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Creative Offsite Meeting Spaces

Free venue & supplier services, that rewards you!

Break free from conventional meeting rooms into spaces specifically designed to stimulate creativity and fresh perspectives. From converted warehouses with architectural character to light-filled studios designed for collaboration, RUMA Events unlocks access to the most innovative creative offsite meeting spaces that transform how teams work together.

Our thoughtfully selected portfolio of distinctive environments creates perfect settings for innovation workshops, creative planning, or breakthrough thinking sessions—all secured with advantageous terms and, remarkably, at zero cost to your organisation.

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Why Choose RUMA for Your Creative Meeting Space?

    Zero-Cost Venue Sourcing: Our expert creative space finding service comes at absolutely no cost to you

    Exclusive Access: We secure distinctive venues with preferential rates and creative thinking tools

    Tailored Selection: Spaces specifically chosen to stimulate the particular type of creativity your meeting requires

    Comprehensive Solutions: Many venues offer integrated facilitation, catering, and technical support

    Time-Saving Expertise: We handle all venue research, availability checks, and booking negotiations
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The RUMA Difference

We understand that the right accommodation sets the tone for your entire event. Our team has established relationships with exclusive house rentals, boutique venues, and countryside estates throughout the UK, offering you access to exceptional properties that perfectly match your vision and budget. But our partnerships go beyond delivering exceptional events to reward you:

Rewards Programme

When booking through RUMA Events, you'll automatically join our rewards programme, earning points on every booking that can be redeemed for future events, exclusive experiences, or premium upgrades.

Charitable Profit Share

We're committed to making a positive impact beyond exceptional events. A portion of our profits is shared with carefully selected charitable organisations, meaning your event contributes to meaningful causes.

HOW OUR REWARDS PROGRAMME WORKS

EARNING YOUR REWARDS

Accumulate RUMA Rewards points based on your event investment:

Event Value
£2,000-£5,000
500 Points
Event Value
£20,001-£40,000
4,500 Points
Event Value
£5,001-£10,000
1,200 Points
Event Value
£40,001-£60,000
7,000 Points
Event Value
£10,001-£20,000
2,500 Points
Event Value
£60,001+
10,000 Points
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TRANSFORMING POINTS INTO EXPERIENCES

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Your RUMA Rewards points open doors to premium experiences:

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Looking for exceptional creative offsite meeting spaces for your next business gathering?

Simply submit your brief and our team will find the perfect inspiring environments for your specific objectives.

  • What key environmental features should sustainable conference venues offer?
    Genuinely green venues implement comprehensive sustainability measures including energy-efficient systems, renewable energy sources, water conservation practices, waste reduction and recycling programmes, sustainable sourcing policies, carbon management plans, and often innovative features like living walls, rainwater harvesting, or electric vehicle charging.
  • How can we enhance the sustainability of our event beyond the venue choice?
    We can help develop comprehensive sustainable event strategies that complement your green venue selection, including digital materials to reduce printing, virtual attendance options to reduce travel impacts, sustainable transportation planning, careful delegate gift selection, plastic-free policies, and post-event sustainability reporting.
  • How do green venues balance sustainability with delegate comfort and experience?
    The best sustainable venues demonstrate that environmental responsibility and exceptional experiences are complementary rather than competing priorities. They implement sustainable practices that enhance rather than compromise the delegate experience, from natural lighting that improves wellbeing to locally-sourced food that offers superior freshness and quality.
  • How do sustainable venues approach conference catering?
    Environmentally responsible venues prioritise sustainable food practices including locally-sourced ingredients, seasonal menus, reduced food miles, plant-forward options, responsible seafood choices, careful portion control to minimise waste, composting programmes, and often urban farming or kitchen garden elements.
  • Are sustainable conference venues more expensive than conventional options?
    While some green venues involve premium investment, many environmentally responsible venues offer competitive pricing comparable to conventional alternatives. Sustainability often drives operational efficiencies that offset additional costs, and venues increasingly recognise that environmental responsibility is an expected standard rather than a premium offering.
  • How do you verify venues' environmental claims to prevent greenwashing?
    We conduct thorough sustainability audits of venues claiming green credentials, verifying certifications, requesting documentation of practices, conducting site inspections of environmental systems, speaking with sustainability personnel, and evaluating the comprehensive approach rather than isolated initiatives that might indicate greenwashing.
  • What certifications or standards should legitimate green conference venues have?
    Reputable sustainable venues typically hold recognised certifications such as ISO 20121 (Sustainable Events), BREEAM (Building Research Establishment Environmental Assessment Method), LEED (Leadership in Energy and Environmental Design), Green Tourism Business Scheme, or industry-specific accreditations that verify their environmental claims.
  • What features make conference spaces particularly effective for delegate engagement?
    Engagement-focused venues typically offer design elements that naturally stimulate interaction: flexible seating arrangements, informal breakout zones, collaborative furniture, writeable surfaces, effective acoustics for discussion, appropriate lighting, and often distinctive or inspiring surroundings that break conventional conference patterns.
  • Are innovative spaces suitable for more conservative corporate audiences?
    We carefully match innovative venues to your organisational culture and delegate profile. For more traditional audiences, we can source "bridging" spaces that introduce elements of innovation within more familiar frameworks, or recommend venues where innovative areas complement more conventional spaces to create balanced environments.
  • How do innovative spaces differ from traditional conference venues?
    Traditional venues often prioritise formal presentation formats with fixed seating and speaker-focused layouts. Innovative engagement spaces emphasise flexibility, interactivity, and collaboration—featuring modular furniture, technology that enables participation, varied environments within one venue, and design that encourages movement and connection.
  • What types of innovative conference spaces can you source?
    Our portfolio includes diverse engagement-focused venues from purpose-designed innovation hubs and creative agency spaces to converted industrial buildings, artistic venues, technology centres, and even non-traditional spaces like museums, galleries, or cultural institutions that offer distinctive environments for interactive conferences.
  • How do we ensure the venue's technology meets our specific event requirements?
    We arrange detailed technical specification meetings between your production team/agency and the venue's technical managers, facilitate technical site visits when appropriate, develop comprehensive technical schedules, and can arrange technical rehearsals for complex presentations or mission-critical events.
  • What connectivity standards should we expect in London conference facilities?
    Quality technical venues in London typically offer enterprise-grade WiFi capable of supporting hundreds of simultaneous connections, dedicated bandwidth options, hardwired internet alternatives for mission-critical presentations, appropriate port access, and often segregated networks for event management and delegates.
  • How do tech-equipped venues support hybrid or virtual conference elements?
    Advanced technical venues provide specialised infrastructure for hybrid events including broadcast-quality cameras, professional lighting, enhanced audio capture, dedicated streaming equipment, platform integration capabilities, reliable bandwidth, and often purpose-designed virtual speaker studios or audience interaction systems.
  • What level of technology should we expect in well-equipped conference facilities?
    Comprehensive technical venues typically offer integrated audiovisual systems, high-definition projection or LED screens, professional sound systems with appropriate microphone options, reliable high-speed WiFi, sophisticated lighting controls, recording capabilities, streaming technology, and dedicated technical support staff.
  • What capacity ranges do modern conference venues typically accommodate?
    Our portfolio of modern London venues covers all capacity requirements, from intimate spaces for 20-50 delegates to substantial contemporary centres accommodating 1,000+ attendees. Many modern venues feature flexible designs that can be reconfigured for different group sizes and event formats.
  • What sets your modern venue selection apart from standard conference hotels?
    The modern venues in our portfolio offer distinctive advantages over conventional hotel conference spaces, including architectural character, purpose-designed facilities, specialist technical capabilities, flexible layouts not constrained by traditional hotel design, and often more competitive pricing structures for equivalent specifications.
  • What areas of London offer the best modern conference venues?
    Exceptional modern venues can be found throughout London, with particular concentrations in regenerated areas like King's Cross, Southbank, Canary Wharf, Shoreditch, and the City. These areas offer excellent transport links alongside striking contemporary architecture and forward-thinking venue design.
  • What defines a "modern" conference venue in your portfolio?
    Our modern venues combine contemporary architectural design with cutting-edge functionality, typically featuring clean aesthetics, abundant natural light, flexible spaces, integrated technology, sustainable design elements, and innovative facilities. These venues offer a distinctly current environment that reflects progressive business values and enhances delegate experience.
  • Do modern conference venues in London offer sustainable options?
    Yes, many contemporary venues incorporate significant sustainability features including energy-efficient systems, waste reduction programmes, responsible sourcing policies, and eco-friendly materials. Modern venues are typically at the forefront of sustainable practice, aligning with current corporate responsibility expectations.
  • What types of meeting facilities do executive venues offer?
    Executive venues typically provide elegant boardroom spaces, flexible meeting rooms with excellent acoustics and lighting, comfortable breakout areas, private dining facilities, and often outdoor meeting options in attractive grounds. Many offer exclusive-use options for complete privacy.
  • What defines an "executive" level venue in your portfolio?
    Executive venues offer exceptional quality across all touchpoints: sophisticated meeting facilities, premium accommodation, excellent dining, attentive service, appropriate privacy, and an overall environment that meets senior leadership expectations. These venues combine professional functionality with refined comfort and impressive surroundings.
  • How private and secure are executive retreat venues?
    For leadership teams requiring discretion, we source venues offering excellent privacy features including separate entrances, secluded meeting spaces, private dining areas, exclusive-use options, and staff experienced in handling confidential corporate gatherings. Additional security arrangements can be implemented when required.
  • How do modern venues enhance the delegate experience?
    Contemporary venues prioritise delegate experience through thoughtful design elements including ergonomic seating, optimised acoustics, appropriate lighting for both productivity and wellbeing, intuitive navigation, comfortable breakout areas, and often enhanced facilities like barista coffee stations, wellness spaces, and outdoor terraces.
  • How close to London are your executive retreat venues?
    Our "near London" portfolio includes venues within a 30-90 minute radius of central London, encompassing locations in the Home Counties (Surrey, Berkshire, Buckinghamshire, Hertfordshire, Essex, and Kent). These provide easy accessibility while offering sufficient separation from the office environment.
  • Can corporate away day venues accommodate overnight stays?
    Many of our away day venues offer quality overnight accommodation, ranging from boutique rooms in country houses to contemporary hotel facilities. For residential away days, we ensure venues can provide adequate bedroom capacity with appropriate standards for your team level and expectations.
  • How far in advance should we book corporate away day venues?
    For optimal choice and availability, we recommend booking 2-3 months ahead for standard away days and 4-6 months for peak periods (Q4 and Q1) or larger events. However, we specialise in finding excellent last-minute options and can often secure exceptional venues even with minimal notice.
  • What facilities should corporate away day venues provide?
    Essential facilities typically include appropriate meeting spaces with good natural light, reliable technology, quality catering options, comfortable breakout areas, suitable accommodation if required, and professional support staff. Depending on your objectives, venues may also offer team-building facilities, outdoor spaces, or specialised equipment.
  • How do you match venues to the specific purpose of our away day?
    We begin by understanding your key objectives, team culture, desired outcomes, and practical requirements. We then identify venues whose facilities, atmosphere and capabilities specifically support those needs—whether you require creative thinking spaces for innovation, formal boardroom settings for planning, or flexible areas for team development.
  • What types of corporate away day venues can RUMA Events source in the UK?
    We source diverse venues including country house hotels, dedicated business centres, exclusive-use rural properties, urban innovation spaces, historic venues with modern facilities, and specialised conference centres throughout the UK—all selected for their suitability for productive business gatherings away from your usual environment.
  • How accessible are your corporate away day venues?
    We source venues across the accessibility spectrum, from city-centre locations with excellent public transport links to more secluded rural properties requiring private transport. We'll always discuss your accessibility requirements in detail and can arrange transportation solutions when needed.
  • Is there a fee for using RUMA's away day venue finding service?
    No, our venue sourcing service comes at zero cost to you. We work on a commission basis with our venue partners, meaning you receive expert guidance, preferential rates, and enhanced packages without any service fees. This allows us to remain completely objective in our recommendations.
  • What types of unique team building activities can RUMA Events source in the UK?
    We source a diverse range of innovative activities including immersive adventure challenges, creative problem-solving experiences, culinary competitions, artistic collaborations, custom-designed team games, outdoor pursuits with a twist, business simulations, and technology-driven challenges throughout the UK—all selected for their proven effectiveness and memorable qualities.
  • How do you ensure team building activities deliver real business value?
    We begin by understanding your specific team dynamics and business objectives, then carefully select activities that address these directly. Many of our experiences include professional facilitation with business psychology backgrounds, structured debriefs to extract learnings, and follow-up materials to embed the development back in the workplace.
  • Can you arrange team building activities in specific UK locations?
    Absolutely. We can source unique team building activities throughout the UK, from major cities like London, Manchester, Edinburgh and Bristol to countryside locations, coastal settings, and unique destinations like the Lake District, Cotswolds, or Scottish Highlands.
  • What size groups can you accommodate for team building activities?
    We source activities suitable for all team sizes, from small executive teams of 6-8 to large corporate groups of several hundred participants. For larger groups, we often design multi-activity formats where teams rotate through different experiences to maintain engagement and effectiveness.
  • What makes your team building activities "unique" compared to standard options?
    Our unique activities go beyond conventional team building to offer genuine novelty, challenge, and memorability. We avoid predictable formats, instead sourcing experiences that combine unusual environments, innovative methodologies, surprising elements, and meaningful outcomes that participants will remember for years.
  • How much notice do you need to arrange unique team building activities?
    For standard team activities, 4-6 weeks' notice is ideal, but we regularly work with shorter timeframes when needed. For highly bespoke or large-scale experiences, 8-12 weeks allows for optimal customisation. However, we also specialise in arranging impressive last-minute team solutions.
  • What London venues are suitable for experiential corporate activities?
    London offers exceptional venues for experiential activities, from atmospheric historical buildings and repurposed industrial spaces to purpose-built immersive environments and iconic institutions. We source venues specifically suited to experiential delivery, with flexible layouts, appropriate technical infrastructure, and the right atmospheric qualities.
  • What types of experiential corporate activities do you offer in London?
    We source diverse experiential activities including immersive leadership challenges in unique London venues, multi-sensory brand journeys, interactive business simulations, dramatised learning experiences with professional actors, technology-driven team challenges, and bespoke experiential narratives designed around your specific business messages.
  • Can experiential activities be aligned with specific corporate messages or values?
    Absolutely. Many of our experiential activities are designed specifically to bring corporate values to life, reinforce strategic messages, or create emotional connection to business objectives. Through careful design and skilled facilitation, experiential activities can make abstract concepts tangible and memorable.
  • What defines an "experiential" corporate activity in your portfolio?
    Our experiential activities go beyond passive entertainment to create immersive, multi-sensory environments where participants become active creators of their own experience. These activities typically involve emotional engagement, personal challenge, unexpected elements, and meaningful narratives that deliver lasting impact and business relevance.
  • What makes London particularly suitable for experiential corporate activities?
    London offers unique advantages for experiential design including diverse atmospheric venues, world-class creative talent, cutting-edge technology providers, rich historical and cultural contexts to draw upon, and excellent infrastructure. The city's creative industries provide exceptional specialists in immersive design, theatrical production, and experiential delivery.
  • How do experiential activities deliver business value?
    Experiential activities create powerful learning through direct experience rather than theoretical instruction. By immersing participants in challenging scenarios with emotional resonance, these activities create memorable insights that transfer more effectively to the workplace than conventional training approaches.
  • What types of fun event activities for adults can RUMA Events source?
    We source sophisticated entertainment options including interactive food and drink experiences, casino nights with professional croupiers, murder mystery events, artistic workshops, live music concepts, comedy performances, technology-driven entertainment, immersive theatrical experiences, and bespoke games tailored to your guest profile.
  • Can activities be customised with our branding or event theme?
    Yes, many of our event activities can be customised with your branding, event theme, or specific messaging. From branded materials and customised content to themed decorations and tailored challenges, we can ensure the activity feels like an integrated part of your overall event experience.
  • Do you offer activities suitable for formal corporate events?
    Yes, we have an extensive portfolio of activities specifically selected for their suitability in formal corporate environments. These experiences offer sophisticated entertainment while maintaining professional standards, appropriate content, and elegant delivery that complements upscale business events.
  • Can activities be integrated into different event formats?
    Absolutely. We specialise in designing activities that complement various event formats, whether as ice-breakers for conferences, entertainment during dinner, breakout options during longer events, or as the central focus of team gatherings. Activities can be scaled in duration from 30-minute interventions to full-day experiences.
  • Can your activities accommodate guests with varying physical abilities?
    We prioritise inclusivity in our activity selection, offering experiences that can be enjoyed regardless of physical ability. Many activities offer adaptable participation levels, and we can source specifically designed inclusive experiences when required. We'll always discuss accessibility requirements in detail before recommending options.
  • How do you ensure activities are appropriate for a mixed adult group?
    We carefully select activities that offer universal appeal while avoiding potentially divisive content. Our experiences focus on skill, creativity, and enjoyment rather than physical prowess or controversial themes. Many activities offer tiered participation levels, allowing guests to engage comfortably according to their preferences.
  • How does RUMA's rewards programme work with accommodation bookings?
    When you book luxury group accommodation through RUMA Events, you earn points based on your total booking value. These points can be redeemed against future bookings, personal experiences, or venue upgrades.
  • Can you arrange activities and experiences alongside accommodation?
    Yes, we can organise bespoke activities, team-building exercises, dining experiences, and entertainment options to complement your accommodation booking, creating a comprehensive event package.
  • Can RUMA find accommodation with specific facilities like meeting rooms or catering?
    Absolutely! We specialise in finding corporate retreat accommodations with integrated meeting facilities, catering options, team-building spaces, and other specific amenities your event may require.
  • Do you source luxury accommodation outside of the UK?
    While we specialise in luxury group accommodation for events UK-wide, we also have trusted partners for international destinations. Please contact us with your specific requirements, and we'll be happy to discuss options.
  • How far in advance should I book luxury group accommodation for events?
    For exclusive properties, especially for peak seasons or weekend dates, we recommend booking 9-12 months in advance. For corporate retreats near London, 6-8 months is typically sufficient. However, we can also assist with last-minute requirements.
  • What types of luxury group accommodation can RUMA Events source?
    We source a wide range of premium accommodations including exclusive use country houses, boutique hotels, serviced apartments, historic properties, and luxury rental homes throughout the UK, all tailored to your specific event requirements.
  • What size groups can you accommodate?
    We source venues suitable for all group sizes, from intimate gatherings of 10 to large-scale events for several hundred guests. For larger events, we can arrange multiple properties in close proximity when a single venue isn't suitable.
  • Is there a fee for RUMA's accommodation finding service?
    No, our venue and accommodation sourcing service comes at zero cost to you. We work on a commission basis with our venue partners, meaning you receive expert guidance and preferential rates without any service fees.
  • What locations do you cover for corporate retreat accommodations near London?
    We source venues throughout Greater London and the surrounding Home Counties, including properties in Berkshire, Buckinghamshire, Essex, Hertfordshire, Kent, Surrey, and Sussex—all within easy reach of central London and major transport hubs.
  • How do you ensure our corporate retreat runs smoothly?
    Beyond finding the perfect venue, we can arrange comprehensive event management services including delegate management, transfers, technical production, team-building activities, entertainment, and on-site coordination to ensure a seamless retreat experience.
  • What makes RUMA different from booking a corporate retreat venue directly?
    Beyond our zero-cost service and rewards programme, we offer preferred partner rates, complimentary room upgrades, expert knowledge of suitable venues, time-saving research, and the security of working with an experienced agency that understands corporate requirements.
  • What types of corporate retreat venues can you source near London?
    We find a diverse range of corporate-friendly properties including country house hotels, dedicated conference venues, exclusive-use estates, luxury golf resorts, historic properties with modern facilities, and boutique business hotels within and around London.
  • Do these venues offer privacy for sensitive business discussions?
    Absolutely. Many of our corporate retreat venues offer complete privacy with exclusive-use options, secluded meeting spaces, private dining rooms, and confidentiality-focused staff. We can specifically source venues where privacy and discretion are paramount.
  • What technology and business facilities are available at these venues?
    Our corporate retreat venues typically offer high-speed WiFi, video conferencing capabilities, presentation equipment, interactive displays, printing facilities, breakout rooms, and technical support. We can source venues with specific technical requirements for your retreat.
  • How flexible are premium properties with decoration and personalisation?
    Most premium properties allow reasonable decoration and personalisation for special occasions. Some historic or listed buildings may have certain restrictions, but we'll always find venues that can accommodate your vision while respecting the property itself.
  • What types of special occasions are suited to premium group stay properties?
    These exclusive venues are perfect for milestone birthdays, significant anniversaries, family reunions, graduation celebrations, retirement parties, engagement gatherings, pre-wedding events, and any meaningful life event that deserves an exceptional setting.
  • What special touches can be arranged at premium properties for celebrations?
    We can arrange countless special touches including champagne receptions, personalised menus, bespoke cake creations, custom decorations, surprise entertainment, professional photography, commemorative gifts, special activities, and unique experiences tailored to the occasion.
  • Can premium properties accommodate celebration dinners alongside accommodation?
    Yes, most premium properties offer exceptional dining options from intimate private dining rooms to grand banqueting halls. Many have in-house catering teams and experienced event managers who can create memorable dining experiences for your special occasion.
  • What activities can be arranged alongside accommodation for special occasion weekends?
    We can arrange diverse activities including spa treatments, golf, cooking classes, wine tastings, outdoor pursuits, treasure hunts, games tournaments, crafting workshops, historical tours, and bespoke experiences tailored to your group's interests and the nature of your celebration.
  • Can premium properties accommodate multi-generational groups for family celebrations?
    Absolutely. Many premium properties offer accommodation suitable for various age groups, including family rooms, interconnecting options, accessible rooms, and different bedroom categories to ensure comfort for all generations attending your celebration.
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