Question 1

Where can RUMA Events organise international corporate events?

Accepted Answer

RUMA Events supports corporate events across international destinations, from European cities and coastal resorts to long-haul locations. We start with your objectives, group profile, budget and travel requirements, then research the destinations, venues and local partners that best fit the brief. You do not need to have a destination decided before contacting us.

Question 2

What types of international corporate events do you support?

Accepted Answer

We support international corporate retreats, sales kickoffs, incentive travel, conferences and meetings, product launches, company parties and Christmas events, exhibitions and trade shows. We can also help with executive retreats, board meetings, leadership offsites and experiential programmes where the destination forms an important part of the event.

Question 3

Is your international venue-finding service free?

Accepted Answer

Yes. Our venue-finding and supplier-sourcing service is free for clients. RUMA is paid commission by participating venues and suppliers when a booking is confirmed, so there is no additional agency fee for using us to research, source and shortlist suitable options.If your brief requires full programme planning, event management or more extensive coordination, this is a chargeable service and we will provide a custom quote based on the level of support required.

Question 4

Can you manage the entire international event?

Accepted Answer

Yes. We can provide additional support beyond venue and supplier sourcing, including programme development, supplier coordination, logistics and wider event management.Because international events vary considerably in scale and complexity, full programme and event-management support is quoted individually. We can also engage our trusted network of local destination partners and suppliers to provide on-the-ground expertise and help ensure the event is delivered seamlessly.

Question 5

Can RUMA help us choose the right destination?

Accepted Answer

Yes. You can come to us with a specific country or city in mind, a shortlist of possibilities or simply the type of experience you want to create. We consider factors such as international access, transfer times, accommodation, venue infrastructure, group size, budget, seasonality and the experiences available around the destination before recommending suitable options.

Question 6

Can you help with international conferences and large meetings?

Accepted Answer

Yes. We can source international conference hotels, dedicated conference venues, resorts and unusual event spaces for meetings of different sizes. We look at the wider requirements as well as the main meeting room, including breakout spaces, accommodation, delegate flow, private dining, production requirements and opportunities to build destination experiences around the business programme.

Question 7

Can you arrange activities and incentive experiences as part of the programme?

Accepted Answer

Yes. International programmes often work best when the experience extends beyond the hotel. Depending on the destination and brief, we can source activities, dining experiences, cultural programmes, team experiences, wellness, private events and other incentive elements through venues and trusted local partners.The aim is not to fill an itinerary for the sake of it. We help identify experiences that make sense for your group and the purpose of the event.

Question 8

Can you help with accommodation, transport and travel logistics?

Accepted Answer

We can help incorporate accommodation, transfers and wider destination logistics into the planning process and work with appropriate venues and local partners depending on your requirements.For more complex international programmes involving multiple transfers, activities or locations, we can scope the level of management required and provide a custom quote for additional coordination.

Question 9

How far in advance should we start planning an international corporate event?

Accepted Answer

For most international corporate events, starting early gives you greater choice of destinations, hotels, meeting space and flight availability. Larger conferences, exclusive-use properties, incentive programmes and peak-season events often require considerably more lead time.However, we also work on shorter lead-time briefs. Send us your dates and requirements and we can advise on what is realistically available.

Question 10

How far in advance should we start planning an international corporate event?

Accepted Answer

For most international corporate events, starting early gives you greater choice of destinations, hotels, meeting space and flight availability. Larger conferences, exclusive-use properties, incentive programmes and peak-season events often require considerably more lead time.However, we also work on shorter lead-time briefs. Send us your dates and requirements and we can advise on what is realistically available.

Question 11

Do you only recommend venues and suppliers that pay RUMA commission?

Accepted Answer

No. Our starting point is the client brief and finding the right solution for the event. We research options based on suitability, location, capacity, experience and requirements rather than simply producing a predetermined list of venues.Where venues and suppliers work with RUMA commercially, this allows our venue and supplier sourcing service to remain free for the client.

Question 12

How do we compare international venue and destination options?

Accepted Answer

RUMA creates a curated online proposal for your brief, bringing shortlisted options, pricing and key information together in one place. This makes it easier to compare destinations and venues, share the proposal internally and decide which options you would like to explore further.

Question 13

How do we start planning an international corporate event with RUMA?

Accepted Answer

Start by completing our International Event Brief with as much information as you currently have, including your event type, approximate guest numbers, dates, budget and any destination ideas.You do not need to have everything decided. We can use the initial brief to understand what you are trying to achieve and begin identifying suitable destinations, venues and next steps.